Job Opportunities

Executive Assistant to the Ambassador

Applicants should read the Position Description and complete the application pack at the link below. The application is your opportunity to tell the selection panel why you want to work in this role at the Embassy, what you can offer the Embassy and how your skills, knowledge, experience, and qualifications are applicable to the role.

Do NOT attach additional documents to your application email. If you do so, your application will NOT be considered.

Incomplete applications will not be considered. Unsuccessful applicants will not be notified.

To apply, please submit the Application Form to [email protected]

The Australian Government is a competitive and equal opportunity employer.

Applications close on Tuesday, 28 January 2025 at 12:00 pm.

About the position

Under direction, the Executive Assistant (EA) provides high level administrative support to the Australian Ambassador (Head of Mission - HOM), including day-to-day liaison with key contacts, coordinating appointments and events, arranging travel and management of Ambassador’s official and representational activities.  The EA is part of a strong, professional team, and works closely with other corporate staff to provide general administrative support. The role also provides research and writing support to the policy team. The position is required to work collaboratively with various sections within the Embassy to achieve corporate objectives as needed.  Provide backup for other roles, supervise event support staff and perform other duties as directed.

Key responsibilities of the position include but are not limited to:

• Provide high level support to the HOM, including managing a daily schedule, making appointments, escorting official visitors and providing comprehensive administrative support.
• Research and report on relevant contacts and topics, including domestic political and international policy in Ethiopia and countries of accreditation.
• Coordinate all travel arrangements and program preparations for the HOM’s travels, liaise with relevant stakeholders, and provide effective management of administrative systems.
• Develop and strengthen relationships to enable and enhance HOM access, negotiate and liaise across a senior level of network contacts, and maintain productive relationships with key individuals and organisations to facilitate HOM objectives.
• Contribute to the management of regular representational functions and events, such as the Australia Day function, including direct liaison with functions-related clients.
• Maintain and develop collaborative working relationships with external providers and contacts.
• Prepare and process financial transactions, acquittals and reports in accordance with departmental guidelines and legislative requirements.
• Prepare a range of routine correspondence to a high standard and manage incoming and outgoing correspondence including managing group inbox, and Third-Person Notes (TPNs).
• Assist with the coordination and delivery of VIP visits, including airport facilitation, hotel arrangements and transport as required.

Required Qualifications/Experience/Knowledge/Skills

• A qualification in a relevant field is desirable but not mandatory.
• Previous experience providing high level support to senior management.
• Well-developed oral and written communication skills in English and Amharic, and interpersonal skills.
• Strong planning and organisational skills, demonstrated ability to work independently, apply initiative and work under pressure to meet changing priorities, deadlines and objectives.
• Computer literacy in Windows, Microsoft Office, and Adobe Reader. Experience using data management systems is desirable.
• Good judgment, decision making and problem-solving ability.

Application Form – Executive Assistant to the Ambassador.pdf