Australian Embassy
Ethiopia
Ethiopia, Djibouti, South Sudan, Central African Republic, African Union, IGAD, UN ECA

Positions vacant

Vacant Positions

 

Finance Officer

Status:  Receiving Applications

14.10.2017

Agency

Department of Foreign Affairs and Trade

Position number

11028

Title

Finance Officer

Classification

LE4

Section

Finance and Administration

Reports to

Senior Administrative Officer

 

 

 

 

 

 

 
Australian Government’s Department of Foreign Affairs and Trade (DFAT)

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

 

About the position

Under general direction, the Finance Officer manages the Embassy’s finances and budget to ensure compliance with the departmental policies.

This position provides day-to-day supervision to two staff members within the Finance team.

The key responsibilities of the position include, but are not limited to:

  • Prepare monthly expenditure and other financial reports.
  • Manage Embassy bank accounts – including foreign currency account.
  • Manage and maintain end of month (EOM) schedules and End of Financial Year reports in SAP.
  • Prepare initial budget proposals, track expenditures and forecasts.
  • Maintain a register of cash advances.
  • Develop and maintain relationships with banks, vendors, customers, and other stakeholders to achieve post financial objectives.
  • Provide SAP and financial management support and training to Embassy staff.
  • Ensure the accurate and timely processing of expenditures using SAP.
  • Assist with internal and external audits.
  • Assist Office Manager in LES human resources matters pertaining to compensation, leave, employment benefits.
  • Prepare payroll for all Locally Engaged Staff, including calculations of applicable entitlements.
  • Ensure integrity of work produced by junior staff in the Finance team.

 

Qualifications/Experience
  • Tertiary qualifications and demonstrated work experience in financial management, accounting, or related field. 
  • Demonstrated analytical skills to solve problems.  Ability to take initiative to identify and improve work practices.
  • Demonstrated ability to build and maintain effective working relationships with stakeholders.
  • High-level interpersonal and organisational skills.  Ability to work with limited supervision.
  • Computer literacy in SAP, Excel and Outlook, and other Microsoft Office software applications.
  • Strong English language communication skills (written and spoken)

 

Applicants must provide a statement of substantiated claims (not exceeding two pages) and curriculum vitae. 

Applicants must provide one written reference and the names of two other referees, along with contact details.

Applications should be submitted electronically only to adba.info@dfat.gov.au no later than Friday, 27 October 2017. Late applications will not be considered.

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Resident Chef

Status:  Filled

16.02.2017

The Australian Ambassador to Ethiopia is seeking an enthusiastic and flexible individual to join his household staff as the resident Chef.  The position is an integral part of the Ambassador’s representative capabilities and furthering Australia’s interests in Ethiopia.

The position is temporary, full-time, employed directly by the Ambassador for the period 20 March 2017 for a minimum of three (3) months.  Working within a small team and under limited supervision, the successful applicant must be able to work collaboratively and is responsible for all aspects of food preparation and delivery in relation to the Ambassador’s meals (private and formal) and official events.

The successful applicant should be proficient across a broad range of culinary skills, with knowledge of different cuisines, specialty ingredients and baking. A strong working knowledge of English is required.

Food preparation

  • Work with the Ambassador, his Executive Assistant (EA) and other staff members to coordinate meals in accordance with relevant dietary requirements, ingredient themes and financial scopes;
  • Prepare daily meals for the Ambassador and his family, including children;
  • Prepare meals in advance (for weekends) for the Ambassador and his family, including children;
  • Develop menus and prepare meals (both formal and informal) for the Ambassador’s guests;
  • Develop menus and prepare catering for receptions and events hosted by the Ambassador;
  • Prepare meals and light refreshments for official visitors as required.

Kitchen management

  • Ensure that the commercial kitchen, store rooms and official areas of the residence are maintained in a clean and efficient manner;
  • Monitor the use of kitchen equipment and reporting maintenance issues;
  • Stock control and procurement of ingredients;
  • Management of official alcohol supplies.

Event coordination and general household

  • Liaise with Ambassador’s EA regarding dinners and events the Ambassador is hosting;
  • Liaise with Ambassador’s EA to ensure purchases for dinners and events are undertaken in accordance with financial management requirements;
  • Assist staff in the preparation of residence for events being hosted by the Ambassador (movement/rearranging of furniture, coordination of decorations, general presentation at the residence);
  • Assist in arrangements for the Ambassador’s houseguests;
  • Supervision and coordination of maintenance/repair staff;
  • Assist other staff in management of the household where necessary.
  • Other duties as directed by the Ambassador and his wife.

Salary will be ETB 15,000 per month. The standard working week is 40 hours. Overtime will be paid for after-hours, weekend and public holiday work. It is expected that the successful applicant be flexible to the needs of the Ambassador and be available for overtime work as required.

Interested individuals should provide a CV detailing relevant experience to the following email address:  adba.info@dfat.gov.au by close of business Wednesday, 8 March 2017.

Shortlisted candidates will be contacted to undertake an interview.

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Senior Policy Officer (South Sudan)/Visits Officer

Status:  On hold

09.09.2016

Agency

Department of Foreign Affairs and Trade

Title

Senior Policy (South Sudan) and Visits Officer

 

 

 
About the Australian Government’s Department of Foreign Affairs and Trade (DFAT)

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the position

This role will assist the Australian government’s engagement on issues related to South Sudan as well as the Embassy’s Public Diplomacy program in Ethiopia. The Senior Policy Officer  (South Sudan) will engage with stakeholders on various policy issues relating to Australia’s interests in the areas of peace and security, effective provision of humanitarian assistance and diaspora engagement.

The key responsibilities of the position include, but are not limited to:

South Sudan

  • Undertake detailed research and prepare complex reports regarding key political, humanitarian and economic issues in South Sudan.
  • Maintain relationships with SPLM/IO, IGAD and JMEC contacts based in Addis Ababa.
  • Support monitoring and evaluation of humanitarian funding to South Sudan.
  • Engagement with diaspora (in Australia and South Sudan) remotely through social media and other forms of communication – including the alumni network in Juba.
  • Work with the Australian Embassy policy team to build and maintain an extensive network of relevant contacts in government agencies, the African Union, resident United Nations agencies, media and think tanks, and NGOs in South Sudan.
  • Provide strategic advice in the development of policy dialogue and support management of Australian Awards and Alumni in South Sudan.
  • Monitor local and regional media, government and international organisations statement and publications and attend lectures and public discussions concerning South Sudan in Addis Ababa.
  • Contribute to assessment of potential Direct Aid Program projects in South Sudan and monitor their progress.

Public Diplomacy, Events and Visit Coordination

  • Support high level visits to Post areas of responsibility by assisting with logistics, preparatory work and the identification and booking of appropriate meetings.
  • Identify Public Diplomacy opportunities and contribute to the design of the Embassy’s annual Public Diplomacy proposal plan.
  • Manage Public Diplomacy events, including liaising with commercial entities regarding venue hire, catering and security.
  • Manage guest lists and outreach to potential sponsors and event participants.
  • Manage internal budgeting and funding proposals in line with Australian Government procurement and approval procedures, as overseen by the Embassy’s Senior Administrative Officer.

Selection Criteria

Essential:

  1. Strong written and oral communication skills (English). Excellent interpersonal skills, including the ability to deal with a wide range of clients, cultures and expectations.
  2. High-level research and analysis skills; ability to undertake work with minimal supervision.
  3. Strong general knowledge of political, economic, security and other developments affecting Africa and in particular South Sudan.
  4. Experience in program management and delivery, particularly in the Horn of Africa context, strong organisational skills.
  5. Experience in visit or event management.

Applicants must provide a statement of substantiated claims (not exceeding two pages) and curriculum vitae. Applicants must provide one written reference and the names of two other referees, along with contact details.

Applications should be submitted electronically only to adba.info@dfat.gov.au no later than Friday, 30 September 2016. Late applications will not be considered.

The position is currently on hold.